Policies

These policies are in effect for all students and parents during their tenure at Ballet Conservatoire XIV.

Rules of Conduct

Be kind to, and respectful of, fellow Ballet Conservatoire XIV students and parents.  Please be welcoming to all new students and parents.

All students and parents accepted to Ballet Conservatoire XIV must act as positive role models to each other.  Gossip, bullying, and “diva” or “stage parent” behavior are not permitted.

Viewing of classes is permitted via the observation windows.  No videos or photographs are allowed during lessons, except those taken by Ballet Conservatoire XIV staff.

Addressing Faculty

Ballet Conservatoire XIV faculty are experts in their field and must be respected as such.  

Students should address faculty members by their preferred title (Mr., Ms., or Mrs.) and their last name (for example, Mr. Nelson).

Attendance and Make Up Classes

Students must attend all classes assigned to their level unless otherwise specified.  Students may take additional classes at a level below theirs at no additional charge, and may take this opportunity to make up missed classes.  Students may not attend other dance schools or study with teachers other than Ballet Conservatoire XIV faculty, except for voice, theatre, etc.

Students will not be permitted to enter the studio once the class has started; there are absolutely no exceptions to this rule.  When a class ends, students must be picked up immediately.  Students who are left more than 15 minutes after class ends will be billed $1 per minute.

  • Conservatory 3-4:  arrive 30 minutes (20 minutes minimum) before your class begins to allow time to change and warm up for at least 15 minutes prior to class.

  • All others:  arrive at least 15 minutes before your class begins.

Arriving 5 minutes before your class time is considered to be extremely disrespectful in ballet. Early arrival implies that you are taking the class seriously enough to ensure that you are fully prepared to give your full attention to the entire lesson.

Parking is not allowed in the Wine Bin lot; please use Lot F and other free public lots along Main Street.

Excused absences are granted solely for illness, injury, and major life events.  Dancers are expected to manage their time and complete their homework without missing classes.

For Conservatory levels 3-4, attendance at the “From Studio to Stage” Summer Intensive (3 weeks in August) is strongly encouraged.

See performance-specific attendance policies under “Performances and Examinations.”

Snow Policy

In the event of snow or other inclement weather, please check Conservatoirexiv.com/News or call the school voicemail at 410-696-1346.  We will post notice of snow closings as early as possible, no later than the following times:

Saturday:  7 am

Monday-Friday:  Noon

Please note that we do not necessarily follow Howard County Public Schools.  If BCXIV is open on a day when HCPS is closed, you will not be penalized if you do not attend.  See the previous section for information on how to make up missed classes. We regret that we are unable to schedule extra make up classes during the 2019-20 school year.

Flood Warning Policy

If there is a flood warning for Ellicott City in effect later than 4 pm, (weekdays) or 7:30 am (Saturdays), BCXIV will be closed.  Please check the weather before you leave for class.

If a flood warning is placed in effect during classes, BCXIV will close immediately.  Remain near the school if there is any chance of flooding so that you can take your child home quickly.  If a flood develops and you are unable to pick up your child, we will shelter in place at the school and notify both you and emergency personnel of the situation.  

Tuition and Scholarships

Enrollment is a commitment for the full school year.  There are no refunds. Tuition must be paid on the first day of the month in which it is due.  A fee will be applied to late or declined payments. No exceptions.

There is a discount for accounts paid in full at the beginning of the year.  See Tuition for details.

Scholarships are very rarely awarded and are merit based.  Scholarships are valid for one school year only.

Uniforms

Students must adhere to the Ballet Conservatoire XIV dress code.  There are no alternate versions or approximations of the chosen uniform.  All leotards, tights, and shoes are specific to each level and must be worn in the exact colors, styles, and brands specified.  

Girls’ hair must be worn in a bun, slicked back with absolutely no bangs or wisps.  The bun placement is specific and includes a fine hairnet, pinned securely for a professional look.  Hair ornaments such as scrunchies, flowers, ribbons, snoods, etc., are not permitted. Dancers of color who have textured hair may wear styles specific to their hair type. Hair must be secured off the face and neck.

Boys’ hair must be groomed and worn off the face.  Bandanas are not permitted.

Jewelry, fingernail polish, false nails, and French manicures are not permitted.

School Etiquette

Do not distract faculty members between classes.  For dance-related questions, please request an appointment for an in-person consultation.  For all other questions, please send an email to Info@ConservatoireXIV.com.

Students and parents may not enter the school without a faculty member present.

Street shoes, as well as any dark-soled shoes, are not permitted in studios.

Physical Fitness and Injuries

Students who become injured must seek professional medical advice.  Ballet Conservatoire XIV faculty does not give medical advice or assist with the rehabilitation of injuries.  

Students may not take class while injured or ill.  If a student becomes injured or ill during a lesson, the student may not participate in the rest of the lesson.  If a student’s injury is serious enough to affect the standard or pace of the class, the student may be required to take classes at a lower level or withdraw from the school.

Performances and Examinations

Participation in the spring concert, including all rehearsals, is expected of all students.  Nonrefundable performance fee applies. Costumes, if required, are purchased separately.

Dancers may be invited to participate in American Ballet Theatre National Training Curriculum examinations and/or in-house examinations or presentations.  Those who are invited are expected to participate.

The pre-performance period consists of eight working weeks prior to a performance.  During that time, all rehearsals are mandatory, and dancers may not miss classes or rehearsals for any reason other than illness or injury.  If a dancer is unable to participate in more than three rehearsals, or if the injury/illness occurs within two weeks of a performance, the faculty has sole discretion to decide whether a dancer may perform.  

Dancers are not considered to have attended a rehearsal unless they participate fully (dancing on pointe as required, etc.)

Individual Lessons and Student Evaluations

One-on-one coaching, as well as advice and consulting, are available to all BCXIV students, subject to studio and faculty availability, at a rate of $200 per hour.  We no longer offer packages or reduced rates for private lessons.

All students are entitled to an individual, in-person review in December so that they may be aware of their progress.  At least one parent/guardian must be present. Students should work to correct any deficiencies noted as soon as possible.  Students who fail to make sufficient progress may not be readmitted next year.

Readmission and Withdrawal

Ballet Conservatoire XIV reserves the right to remove from classes any student whose behavior or lack of consistency impedes their progress or that of the class in general, or whose parents’ behavior negatively affects the training or staff environment of the school.   Notice of our decision whether or not to readmit a student will be sent in June. Admissions decisions and level placements are final.

Letters of Recommendation

Requests for letters of recommendation and other documents required for college applications or auditions must be submitted in writing no later than one month before they are needed.

Competitions

Ballet Conservatoire XIV faculty may occasionally select students to perform at ballet competitions, but this is unusual and should not be seen as a major goal of training.  Independent entry may be permitted provided that it does not conflict with required school functions or rehearsals, but such decisions are made at the sole discretion of the faculty.

Competition fees must be paid in full upon registering for the competition.  Costumes for competitions must be fully paid for before they may be worn.

Original choreography is the property of the choreographer and may not be be performed without permission.

Privacy Policy

The privacy of your personal information is very important to Ballet Conservatoire XIV. We will not sell, rent or trade your personal information to any third party. We will take special care to protect the privacy and security of your information.

This policy explains our information practices and the way that Ballet Conservatoire XIV collects and uses your information. This Privacy Policy covers the information you provide to us offline and on the Ballet Conservatoire XIV web site.

How does Ballet Conservatoire XIV collect and use my information?

When you register for classes at Ballet Conservatoire XIV, we collect contact information such as guardian names, addresses, phone numbers, emergency contacts, e-mail address and student information such as student names, birthdays, medical conditions, and your comments. Some of the information is required and is noted with a red asterisk on the forms. This information is needed to manage studio business and will not be used or sold for any other purpose, except as described below. Some of the information is optional (NOT marked with a red asterisk). Optional information is requested to help us better understand our customers and is used only as needed for studio business. This information will not be used or sold for any other purposes, except as described below.

Who has access to my information?

When you register, you are required to enter an e-mail address and a password. The combination of that e-mail account and password is used to ensure that only you have access to, and only you have the ability to modify, your personal information through Ballet Conservatoire XIV's website. Ballet Conservatoire XIV office personnel have access to your personal information only to manage the studio business.

Ballet Conservatoire XIV will access your personal information and/or share it with third parties only for the following purposes: (i) as needed for studio business; (ii) if required to do so by law or to comply with legal process; or (iii) to protect the rights, property, or personal safety of the public.

If you have any questions about our Privacy Policy or if you wish to update or remove any of your personal information, please contact the office.

refund policy

All registration fees are nonrefundable. Tuition for September through May is nonrefundable except in the event of a major life change such as moving or long-term illness/injury, in which case dancers may receive a refund for classes they have paid for but not yet taken. June tuition must be pre-paid and is nonrefundable in all circumstances.

Costume payments are nonrefundable. Performance fees are nonrefundable except in the event of injury or long-term illness.

Security Policy

We use The Studio Director software for registration and payments. The Studio Director keeps your information secure via the following practices:

Your login, password, and all your information is encrypted using a minimum of 128 bit encryption and secure sockets layer version 3.0. These technologies prevent others from seeing any data that you enter into The Studio Director.

We continually evaluate and incorporate new technology, such as firewalls, virus checkers, encryption, intrusion detection, etc.

Your information is stored and carefully protected on our servers. We work very hard to ensure that no unauthorized access to your data is allowed and have partnered with Rackspace, a recognized leader in the global managed hosting market to manage and secure the web servers.

To further shield and protect your credit card and bank numbers, we do not store any of your credit card or bank numbers ourselves. We have partnered with large, respected merchant gateways. These merchant gateways specialize in keeping your credit card and bank account data secure. If you enter credit card information, that information will be stored on secure systems managed by either:

  • Vantiv (now WorldPay)

  • CyberSource

With emerging compliance standards from different card brands, using these merchant gateways ensures that your payment information is securely stored using the newest data security compliance standards of the major card associations - including SAS, PCI, SDP, and CISP.

We continually monitor our servers for attacks, fraud, and break-in attempts.

Our website will time you out after 20 minutes of inactivity. This reduces the chances that someone could gain access from an unattended computer.